Administrative Assistant, Home Care
Job Description Summary
This position is responsible for managing key administrative projects and providing operational support to the UCC Urology platform and the Marketing teams. This position is responsible for performing the following duties:
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Completes special projects as needed and assigned.
Answers, screens and assists with telephone calls or direct to proper person; arranges conference calls.
Can work in Salesforce.com to pull key reports and provide to appropriate team member.
Maintains customer databases - HCP and NDA agreements and update database.
Composes and types routine correspondence.
Coordinates department calendar.
Performs internet searches and minor market research (per Product Manager). Orders various articles and obtains copyrights and reprints on published material.
Compliance prep – when possible per Product Manager.
Arranges and coordinates travel schedules and reservations.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities.
Reads and routes incoming mail. Locates and attaches appropriate file to correspondence to be answered by supervisor.
Prepares outgoing mail and correspondence, including email and faxes.
Makes copies of correspondence or other printed material.
Orders and maintains all office supplies.
Arranges and follows up on all maintenance issues (computer issues, move furniture, etc.)
Routes incoming journals and maintain in Marketing library.
Organizes and maintains file system, and files correspondence and other records.
Maintains records of travel requests, check requests, honoraria payments, and purchase orders.
Sales kits for designated products.
Maintain literature and sample cabinets.
Support creation of sales training binders and launch materials for designated products.
ADDITIONAL FUNCTIONS include the following:
Providing administrative support for:
Platform GMs (Urology)
Clinical Product Manager
Customer Care Management
Coordinating market surveys & compiling reports that detail statistical survey outcomes
Requesting analyst and secondary research reports
Establishing and maintaining the purchase order process for the Marketing Department
Assisting in coordination of conventions, dinner programs and shows, i.e., schedules, agendas, audio visual, name tags, labels, travel, etc.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Must have the ability to exercise tact, maturity and judgment when dealing with employees, customers, and visitors.
Ability to maintain confidentiality of business issues is a must.
Proficient in the use of a personal computer, including all Microsoft software applications, with intermediate level of keyboarding skills.
Strong interpersonal skills required in the areas of verbal and written communications, customer focus, telephone courtesy, and professionalism.
Strong detail orientation and organizational skills.
Ability to multi-task in a fast paced work environment.
Team player with demonstrated ability to work independently and be self motivated with minimal supervision.
Flexibility to work overtime with short notice.
EDUCATION and/or EXPERIENCE:
High school education; additional higher education a plus.
Five or more years prior administrative/secretarial experience with demonstrated ability to handle multiple tasks efficiently, accurately and with utmost discretion for confidential matters.
Ability to read and comprehend detailed instructions, business correspondence and memos. Ability to write basic correspondence. Ability to effectively present information in a one-on-one or small group situation to clients and other employees of the organization.
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, fractions and decimals. Ability to compute ratios and percents, and to draw and interpret basic line or bar graphs.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, diagram, or schedule form. Ability to solve practical problems and deal with a variety of concrete variables in somewhat standardized situations.
This position works in a normal office environment. The noise level in the work environment is quiet to moderate. Partial in office/work from home schedule.
Why join us?
A career at BD means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our associates can fulfill their life’s purpose through the work that they do every day.
You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture. Our Total Rewards program — which includes competitive pay, benefits, continuous learning, recognition, career growth, and life balance components — is designed to support the varying needs of our diverse and global associates.
To learn more about BD visit https://jobs.bd.com/
Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.
Primary Work LocationUSA GA - Covington BMD
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Approbationdu Présiden et Chef de la direction
«Nous sommes une entreprise qui vise des résultats concrets et où nos associés s’emploient chaque jour à améliorer les soins de santé. De nombreuses initiatives sont en cours pour faire de BD un leader mondial des technologies médicales.»
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